Payroll/HR Manager

Human Resources · Miami, Florida
Department Human Resources
Employment Type Regular, Full-Time
Minimum Experience Manager/Supervisor


The National YoungArts Foundation (YoungArts) was established in 1981 by Lin and Ted Arison to identify the most accomplished young artists in the visual, literary and performing arts, and provide them with creative and professional development opportunities throughout their careers. Through a wide range of annual programs, performances, and partnerships with some of the nation’s leading cultural institutions, YoungArts aspires to create a strong community of alumni and a platform for a lifetime of encouragement, opportunity and support.   

YoungArts’ signature program is an application-based award for emerging artists ages 15–18 or in grades 10–12 from across the United States. Selected through a blind adjudication process, YoungArts winners receive valuable support, including financial awards of up to $10,000, professional development and educational experiences working with renowned mentors—such as Debbie Allen, Mikhail Baryshnikov, Frank Gehry, Wynton Marsalis, José Parlá, Jeanine Tesori, Mickalene Thomas and Salman Rushdie—and performance and exhibition opportunities at some of the nation’s leading cultural institutions, including the John F. Kennedy Center for the Performing Arts (Washington, D.C.), The Metropolitan Museum of Art (New York), The Museum of Modern Art (New York) and New World Center (Miami). Additionally, YoungArts winners are eligible for nomination as U.S. Presidential Scholars in the Arts, one of the nation’s highest honors for high school students who exemplify academic and artistic excellence. 

YoungArts winners become part of a thousands-strong alumni network of artists, which offers them additional professional opportunities throughout their careers. YoungArts alumni who have gone on to become leading professionals in their fields include actresses Viola Davis, Anna Gunn, Zuzanna Szadkowski and Kerry Washington; Broadway stars Raúl Esparza, Billy Porter, Andrew Rannells and Tony Yazbeck; recording artists Josh Groban, Judith Hill and Chris Young; Metropolitan Opera star Eric Owens; musicians Terence Blanchard, Gerald Clayton, Jennifer Koh and Elizabeth Roe; choreographers Camille A. Brown and Desmond Richardson; visual artists Daniel Arsham and Hernan Bas; internationally acclaimed multimedia artist Doug Aitken; New York Times bestselling author Sam Lipsyte; and Academy Award winners Doug Blush and Tarell Alvin McCraney.

For more information, visit youngarts.orgFacebookInstagram or Twitter.
To watch a brief video about YoungArts, click here.

General Summary of Duties:

The Payroll/HR Manager serves as the organization’s payroll administrator and assists in administering benefits, paid time off, assists with unemployment claims, and more. The Payroll/HR Manager will assist the Senior Director of Human Resources in the design and execution of compensation programs and employee training in the above areas. We are looking for a serious and experienced payroll professional who can hit the ground running, with skills that can expand into closely related human resources responsibilities.

Essential and Other Responsibilities: (performs other duties as assigned)

  • Manage a sizable base of payroll in over 20 states, including check endorsement, tax pay, and direct deposit reporting, hourly timesheet reconciliation, and mandated requirements
  • Maintain existing payroll system to ensure data is always updated and accurate and matches with pertinent data in HRMS, including paid time off transactions and running balances
  • Work with Sr. Director of Human Resources in project managing the implementation of a new payroll service provider
  • Conduct research and set practices in order to ensure proper tax allocations for salary modifications, specialized payments and staff deductions
  • Create and maintain a formalized payroll procedures manual
  • Work with the Sr. Director of Human Resources to regularly update and maintain an Employee Handbook and Policies and Procedures manual
  • Work with the Sr. Director of Human Resources to develop an equitable compensation structure and plan that includes analyzing existing data and planning for the next 3-5 years
  • Ensure accuracy of workers’ compensation employee classifications and state-by-state taxation. Perform regular audits and make corrections as necessary, working with broker and carrier to communicate changes that may affect policies and premiums
  • Ensure accuracy of all state by state unemployment and disability payroll taxes and respond to state inquiries of employment data in a timely manner
  • Administer leave of absence conversations, documentation, and processing
  • Manage the benefits process for a segment of the workforce to include working with brokerage firm to enroll, change, or cancel employee coverages for medical, dental, vision, life and disability
  • Contribute to the open enrollment process, working with the Sr. Director of HR to review options, make final recommendations, and communicate decisions to employees
  • Process transactions of the company 401(k) plan to include enrollment, deferral changes, terminations, loan repayments, biweekly payroll submissions, annual audit reporting and submission of 5500 forms
  • Work with the Senior Director of HR on the annual budget process
  • Create presentations and train staff and management on matters relating to payroll, timekeeping, and benefits
  • Keep up to date with federal, state, and municipal regulations that affect payroll and benefits requirements through professional associations, regular training, and maintaining certifications through continuing education

    Qualifications and Experience Requirements:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

    • Minimum of 7 years in a multi-state payroll administrator role
    • 5+ years experience creating a payroll policies manual, auditing payroll records, and compensation programs/planning
    • Vast experience with multi-state tax requirements and mandated benefits, including contact with state/local tax agencies
    • Ability to think methodically with a keen eye for detail and strong understanding of regulatory compliance
    • Experience in working with health benefits, time off policies and tracking, and unemployment claims processing preferred but not required
    • Proven track record of successfully communicating and engaging at all levels of an organization to include executives and line staff.
    • Experience working with Payroll and HRMS systems and creating policy/rules on the back end for successful setup, tracking, and reporting capabilities.
    • Intermediate to advanced MS Excel skills for analyzing data and creating reader-friendly reports
    • Experience working with MS Word and PowerPoint to create documents, forms, and training material

    Education and/or Credentialing Requirements:

    • Four year degree from an accredited university or college (finance, accounting, human resources or related required).
    • APA membership with CPP certifications. WAW membership with CCP certification a plus
    • Vast experience beyond requirements will be considered in lieu of education requirement

    Typical Physical/Mental Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Requires mobility.  Requires prolonged sitting, standing, walking, bending, stooping, and kneeling.  Ability to climb stairs at a rapid pace.  Ability to grasp, lift, and/or carry or otherwise move goods weighing 50 pounds.  Eye/hand coordination and manual dexterity.  Ability to distinguish letters, symbols, and colors.  Normal hearing range.  Vision must be 20/20 or corrected to 20/20 using corrective eyewear.

    Working Conditions:

    Work is performed in an office environment and/or in an outdoor event/venue setting.  Ability to tolerate varying conditions of noise level, temperature, illumination, and air quality. Remote working conditions are currently required, until further notice.

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    • Location
      Miami, Florida
    • Department
      Human Resources
    • Employment Type
      Regular, Full-Time
    • Minimum Experience