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National YoungArts Foundation

Database and Development Operations Manager

Development – Miami, Florida
Department Development
Employment Type Regular, Full-Time
Minimum Experience Manager/Supervisor


The National YoungArts Foundation (YoungArts) was established in 1981 by Lin and Ted Arison to identify and nurture the most accomplished young artists in the visual, literary, design and performing arts, and assist them at critical junctures in their educational and professional development. Through a wide range of annual programs, performances, and partnerships with some of the nation’s leading cultural institutions, YoungArts aspires to create a strong community of alumni and a platform for a lifetime of encouragement, opportunity and support.   

YoungArts’ signature program is an application-based award for emerging artists ages 15–18 or in grades 10–12 from across the United States. Selected through a blind adjudication process, YoungArts winners receive valuable support, including financial awards of up to $10,000, professional development and educational experiences working with renowned mentors—such as Debbie Allen, Mikhail Baryshnikov, Frank Gehry, Wynton Marsalis, José Parlá, Jeanine Tesori, Mickalene Thomas and Salman Rushdie—and performance and exhibition opportunities at some of the nation’s leading cultural institutions, including the John F. Kennedy Center for the Performing Arts (Washington, D.C.), The Metropolitan Museum of Art (New York), The Museum of Modern Art (New York) and New World Center (Miami). Additionally, YoungArts winners are eligible for nomination as U.S. Presidential Scholars in the Arts, one of the nation’s highest honors for high school students who exemplify academic and artistic excellence. 

YoungArts winners become part of a thousands-strong alumni network of artists, which offers them additional professional opportunities throughout their careers. YoungArts alumni who have gone on to become leading professionals in their fields include actresses Viola Davis, Anna Gunn, Zuzanna Szadkowski and Kerry Washington; Broadway stars Raúl Esparza, Billy Porter, Andrew Rannells and Tony Yazbeck; recording artists Josh Groban, Judith Hill and Chris Young; Metropolitan Opera star Eric Owens; musicians Terence Blanchard, Gerald Clayton, Jennifer Koh and Elizabeth Roe; choreographers Camille A. Brown and Desmond Richardson; visual artists Daniel Arsham and Hernan Bas; internationally acclaimed multimedia artist Doug Aitken; New York Times bestselling author Sam Lipsyte; and Academy Award winners Doug Blush and Tarell Alvin McCraney.

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To watch a brief video about YoungArts, click here.

General Summary of Duties:

The Database and Development Operations Manager reports to the Director of Special Projects and is responsible for the management and oversight of the development department's operations and the organization’s donor and constituent database. The Manager provides supervision for the Development Assistant. The successful candidate will be a detail-oriented, proactive problem solver with experience working on a fast-paced and dynamic fundraising team. Meticulous attention to detail, strong organizational, time management and communication skills are a must. Availability to regularly work some evenings and weekends on event days is required.

Essential and Other Responsibilities: (performs other duties as assigned)

Database: Administrative

  •  Serve as the primary administrator for the Raiser’s Edge NXT donor and constituent database, maintaining the security and integrity of records and system
  • Provide database training and support to Development and other staff member
  • Continuously evaluate processes and develop best practices and data standards

Database: Fundraising

  • Oversee all donor records and gift entry for the Development Department
  • Generate regular fundraising reports and perform metric analysis to evaluate performance
  • Regularly reconcile booked contributions with the Finance Department records
  • Ensure that donors receive timely, accurate and personalized acknowledgement
  • Oversee prospective donor moves management data and reporting
  • Manage pledge collections, including the generation of invoices and donor outreach
  • Produce mailing lists for annual fund appeals, and analyze performance
  • Compile, edit and proof donor recognition lists for institutional materials
  • Manage donation credit card processing
  • Assist with prospective donor research and biography preparation

Development Operations

  • Oversee electronic and paper donor file systems
  • Maintain the development server
  • Maintain memberships and profiles on external fundraising websites
  • Assist with the preparation of Development Department meeting agendas and materials      

Donor Events

  • Generate event invitation lists and oversee event data tracking
  • Maintain revenue reports for two annual major fundraising galas
  • Provide on-site assistance at programs and donor events

Qualifications and Experience Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

  • 3 years’ experience in Raiser’s Edge, preferably at an administrative level
  • Experience working in non-profit development
  • Proactive, precise, organized and detail-oriented team player
  • Demonstrated ability to meet deadlines with attention to quality
  • Comfortable interacting with donors and other external constituents
  • Proficiency in Microsoft Office software, including Excel, Word and PowerPoint
  • Excellent communication (written and oral) skills
  • Bachelor's degree preferred

Typical Physical/Mental Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires mobility. Requires prolonged sitting, standing, or walking. Eye/hand coordination and manual dexterity. Ability to distinguish letters, symbols, and colors. Ability to push and/or pull office equipment weighing five to fifteen pounds.

Working Conditions:

Work is performed in an office environment and/or in an event/venue setting.  Ability to tolerate varying conditions of noise level, temperature, illumination, and air quality. Occasional local travel may be required.

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  • Location
    Miami, Florida
  • Department
  • Employment Type
    Regular, Full-Time
  • Minimum Experience
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